Executive Assistant - Tysons Corner, Virginia (Hybrid)

About Foxtrot

Foxtrot Services is a specialized Palantir partner, founded by former Palantir business leaders, bringing deep, hands-on experience delivering AI and data platforms in complex, high-stakes enterprise and government settings.

We help organizations turn messy data reality into systems people actually trust, use, and scale, from modern data engineering through production AI-powered use cases and operational workflows.

We work across industries including automotive, healthcare, financial services, and supply chain. Foxtrot is built for people who want both autonomy and a team that shows up for them. You will have room to own work, plus experienced teammates who will coach, review, and help you level up fast. We value curiosity, technical fluency, strong collaboration, and high integrity. If that sounds like you, we hope you’ll join us. 

Your Role

Foxtrot is seeking a versatile Executive Assistant who thrives in a fast-paced, deeply technical environment. You will serve as the heartbeat of our Tysons office and a vital support pillar for our leadership team. This role is a unique hybrid: you will manage the tactical execution of daily operations for our Co-CEOs while ensuring our physical workspace remains a high-performance environment that reflects the Foxtrot standard of excellence.

Responsibilities

• Office Management: Serve as the primary point of contact for the Tysons office, managing vendor relationships, office supplies, and ensuring a seamless experience for team members.
• Executive Coordination: Proactively manage the complex calendars of two Co-CEOs, protecting "deep work" blocks and ensuring seamless coordination between their respective focus areas.
• Communication Hub: Act as the primary point of contact for external partners and internal teams, filtering requests and prioritizing communications with technical precision.
• Logistics & Events: Coordinate sophisticated travel, on-site logistics for client implementations, and internal team-building events or "in-office" days.
• Meeting Support: Attend key meetings, capture high-level technical action items, and track progress on internal scaling initiatives to ensure follow-through across the leadership team.
• Strategic Assistance: Assist in preparing office-wide updates, ensuring the Co-CEOs and the broader team are aligned and prepared.

Qualifications

• Experience: 5+ years of experience in office administration or supporting C-suite executives, ideally within a high-growth tech startup or SaaS environment.
• Tech Savvy: You are good with technology and comfortable navigating a technical, Slack-heavy environment.
• Operational Excellence: You are a master of efficiency who sees a bottleneck—whether in a calendar or in office supplies—before it happens and solves it.
• Discretion & Poise: You handle confidential client and employee data with the utmost discretion and manage high-pressure deadlines with poise.
• Communication: You can draft professional, sharp correspondence that reflects Foxtrot’s culture and standard of excellence.
• Presence: Ability to come into the Tysons office at least three times a week

Preferred Experience

• Experience managing physical office expansions or moves.

Why Work at Foxtrot?

• Real ownership, early. You will take on meaningful work quickly, with clear expectations and a team that supports you.
• Right place, right time. Foxtrot is growing fast as AI and data become must-haves for enterprise teams, not nice-to-haves.
• Work that matters. You will help deliver real outcomes for clients, not just plans, and see your work make a difference.
• Help shape how we deliver. As we grow, you will have a voice in improving how we work, how we run projects, and how we keep quality high.
• Strong culture, no drama. You will work with smart, collaborative teammates in a high-trust, low-ego environment.
• Best-in-class tools. You will get hands-on with industry-leading platforms like Palantir Foundry.
• Flexibility and growth. You will have autonomy in how you work, plus real opportunities to learn, stretch, and grow.

Foxtrot Services is an equal opportunity employer committed to fostering a diverse, inclusive work environment. We comply with all applicable federal, state, and local employment laws and do not discriminate on the basis of any protected characteristic.